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USER SETUP
Function
To establish users and passwords for the purpose of creating access levels to menu items.


Fields

User Name               
Enter the staff person’s name. 

Password                  
Enter the password for the specified staff person.  Passwords must be 5 or more characters but no more than 10 characters, including both alpha and numeric.

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Things You Should Know
  • There is a table in the database that stores a code that represents the number of licenses you have purchased.  A license is purchased for each user name you wish to have.  If the number of user names entered exceeds the number of licenses purchased, when you click on “add user” you may receive the message “Contact GMS to request a new license agreement.”  Once we send the revised agreement and receive a signed copy, you will receive a new table that includes the appropriate code for the new number of licenses.  Instructions will be included for deleting/importing the table into the database. 
  • If there is a need to change the user name (staff turnover, security issues, etc.) delete the old user, exit GMS and then log in again.  You may then select “new” to enter a new user. 
  • Access to GMS-RLSS programming will always require input of user name and password.  Supervising staff should keep a listing of user’s names and passwords in a secure place for reference as needed. 
  • User Name and Password are not case-sensitive. 
  • Selections as entered or edited will only be saved when Save icon is selected. 
 

Update Licenses

Code: Should you need to either increase or decrease the number of licensed users for the GMS RLSS Software, once a revised license agreement is received by us, we will email you the Code to enter into this field and adjust the number of licensed users accordingly.


User Tracking

Function
To view/print a listing of a selected user(s) making changes/data entry to loans within the database during a specified time frame.

Fields

Date from and to:  Enter the date range in which you wish to see the information for.

User:  Click on the checkbox next to the User(s) you wish to view.

Operating Instructions

Once selections have been made, click the printer icon to view the report.