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There is a backup database utility called BackupDB.exe that can be set up as an icon on your desktop. This utility will allow you to do a backup and compact and repair your Access database. BackupDB.exe may be downloaded from the GMS website.
To set up an icon for the Backup, do the following:
If your database is on a network, there is most likely a backup function automatically performed on a regular basis. Please confirm the backup is performed regularly and is available should it be required. An additional backup to a folder on your workstation or a cd is also strongly recommended for extra safety and quick retrieval. This can be accomplished by following the steps below.
If your database is on a single workstation, you will want to backup the database on a regular basis. At the end of each week is a good schedule. This is done by using either the Backup Utility discussed above or by the following these instructions:
Once this process becomes familiar, it can be accomplished very quickly. It may only take a minute or so and will ensure a valid backup should the need for one arise.
The “compact and repair” feature of Microsoft Access is the primary maintenance required to help ensure the integrity of your database. We recommend this be performed on a routine basis, becoming a part of the standard operating procedures in your office. With most databases, a weekly routine is recommended. Of course, if you only have a few loans (10 to 50), which require less activity be processed, a monthly schedule may be sufficient. Likewise, if you have many loans (500+) you may want to run the feature more than once a week.
To run the feature, make sure everyone is out of GMS RLSS. Next, you may either select the Backup Utility icon discussed above or take the following steps:
Steps to follow to run Compact and Repair in Microsoft Access 2000, 2002 or 2003:
Steps to follow to run Compact and Repair in Microsoft Access 2007.
Once you are familiar with this process, it can be accomplished very quickly. It may only take a minute or so and will help ensure the integrity of the database.